Creating A Hotel Room Reservation System

Creating A Hotel path Reservation System2.1 INTRODUCTIONThe Hotel focussing System is a hotel elbow dwell reservation musical arrangement and prudence control system. The purpose of developed this hotel Management System is to assist the precaution and besides the receptionist staff to withstand a break dance and more efficient way of performing involution tasks towards the guest.It is rattling important for hotel to own an efficient system. A hotel business volition be affected by how they manage the hotels and room booking process, as because usually node allow dislike to wait for a keen-sighted clock fourth dimension for the booking process to make grow their room, so the hotel should own a better managerial system and also a more efficient room management system. Booking a room holded is an easy task because the customer just need to walk to the receptionist counter and give them necessary accompaniment and nurture. If the customer need to make advanced bo oking, the just needs to middleman our hotel receptionist, and give them information and when they need the room to the receptionist staff. And also the customer booking room when the buy flight ticket by online booking.This system also service to reduce the time trail to search customer information and room information, because with this new-made implement system the receptionist staffs just need to infix the customer IC / Passport number to get the customers information if they ar repeated customer. Compargon to the paper figure go out consume a long time to search customer information and the paper mildew information may lose and torn due to keep for a long period.By having an efficient room reservation system, the time take to check-in and check-out time will reduce and the customer will get their room faster compare to paper work establish. This system helps the management to manage their room rank due to different season. The room rates are fall into 3 categories whi ch are low, peak and super peak. The management can change the rates anytime through the data stand.The management has the privilege to add, edit, or remove staff login, the management also has the privilege to change their intelligence service anytime. The receptionist staffs, able to perform task which reserve room for their customer, check in and check out for the customer, the staff also able to edit the customer information. The hotel reservation system gives and helps the management and receptionist staff by reducing their workload.2.1.1 puzzle face by the Current SystemReceptionist staffs need to do a lot of paper work to record the data.It takes a long time to search for the customer detail and room information.Sometime, their past customers details were loss, oddly for those who return to stay in the resort after a long period. It also slows down the registration process when using the old manual of arms wayThe follows for the room are difficult to calculate, especiall y in different season due to hotel having different type of room.Many customers in the resort were frustrated about having to switch rooms because of room parceling chores.2.1.2 ground ManagementProject mountain range management includes the processes involved in defining and controlling what is or is not included in a jut. In ensures that the examine aggroup and stakeholders have the same construeing of what products will be produced as a result of the realise and what processes will be used in producing them.The main processes involved in project scope management include- stage setting Initiation beginning a project or continuing to the next phase.Scope planning developing documents to yield the basis for future project decisions.Scope definition subdividing the major project deliverables into smaller, more manageable components.Scope verification formalizing acceptance of the project scope.Scope change control controlling changes to project scope.2.2 STATEMENT OF W ORK2.2.1 Scope of goFor this project, the team will perform various activities to complete the proposed system. Firstly, the team will conduct a background study on the problem that occurs in that composition. To complete this stage, various methods to collect information will be performed, such as questionnaire, interviews, and observation. The information collected from these ways will help the team to accumulate as much information as unavoidable for them to come to a solution.Once the team has reached to a final word on the suitable system, it is the next task to study an existing system which would reflect to the new system to be developed. By studying the corresponding system, the team would get an idea on how the new system should behave.Next, based on the information gathered, a database will be designed to ruffle all the necessary details collected previously from the study and equation conducted. Along with it, a prototype of the system to be developed is designed an d shown to the client for approval. Once it has been approves, then the most suitable development tools will be finalized. The following development tools are required for the systemi) ironware ii) SoftwareIntel Pentium IV 2.0GHz Processor Visual Basic 2008256 MB close up MS SQL Server 2005CD ROM DriveVideo transcriber CardVGA Monitor80 GB Hard diskKeyboard and shinerThe development will commence once the prototype has been approved. Later, the system will have to be sieveed using various test plans and at long last it will be implemented once it is free from errors and satisfies the requirements.2.2.2 Location of WorkThe work shall be performed at the residence of each team members .Meetings are carried out at Side Caf or Class room at a time agreed by every member.2.2.3 Applicable StandardsThe applicable standard is the ISO, which the widespread adoption of International Standards means that suppliers can base the development of their products and services on specifications t hat have wide acceptance in their sectors.ISO 9000 is concerned with quality management. This means what the organization does to enhance customer delight by meeting customer and applicable regulatory requirements and continually to purify its performance in this regard. ISO 14000 is primarily concerned with environmental management. This means what the organization does to minimize harmful effects on the environment caused by its activities, and continually to improve its environmental performance. These two standards are important and need to be implemented.2.2.4 Acceptance CriteriaThe acceptance criteria for this system would beAccuracy Deliverables shall be immaculate in presentation, technical contentClarity Deliverables shall be clear and concise, reckoning terms shall be used, as appropriate. All diagrams shall be easy to understand and relevant to the supporting description.Timeliness Deliverables shall be submitted on or onwards the due datespecified in the Schedule of Deliverables2.4 WORK segmentation STRUCTURE 1ST LEVELPangkor Island Beach ResortAnalysis user requirement analysisSystem Requirement AnalysisIdentify project limitations and constraintsDesign2.1 User Interface2.2 DatabaseEvaluation3.1 Evaluate the design of user interface and database3.2 Investigate the design of interface and database3.3 Confirm the design of interface and database carrying into action4.1 Coding of the system4.2 Implement codingTesting5.1 Preparation of test plans5.2 Perform testing5.3 Stub Test5.4 Integration Test2.5 swan TEAM HIERARCHYschedulingCostRiskkajencalvinCalvinHerma watiScope cateringkajenKajen ,hermaHerma wati executive programHubert TanHerma watiCommunicationCalvinKajenCalvinProject Managerkajenthiran2.6 RESPONSIBILITY CHART laborIntroductionHHXScope ManagementXHScheduling ManagementHHXStaff ManagementXHCost ManagementXHRisk ManagementHHCommunication ManagementHX Person in chargeH Helpers2.7 COST division STRUCTURESetting up the resort reser vation systemEquipmentDesk resultTableSofaPhotocopierFax MachinePersonal Computer and so onLaborsSystem AnalystProject ManagerProgrammerSystem examinerSetting-up ExpensesProgramming SoftwareTelephone LineSetupSoftware and hardwareOverheadElectricity BillTelephone Bill2.8 CONCLUSIONAs a conclusion we have learnt quite a lot of new thing which we need to do before we get off our project. This part is consider the most important part because this part is the planning part, without a neat planning, our project will face high failure rates.In this chapter, we have to plan the statement of work, work breakdown bodily structure, cost breakdown structure and also the strategic importance of the proposed system. We need proper planning for the deuce-ace parts in this chapter.In this chapter, we have learned how to break the work package to include the person responsible for the package. We also set the start and finished dates and the relation of other tasks as well. We have also estim ated the cost which needs to build up the system.